Assignment 3

Click here to view my 3rd assignment. Any and all feedback is welcome.

Thanks,

Bryan

10-1 Communicating Effectively

Communication is two or more individuals sharing information and having a common understanding.   Effective communication takes place when a message is clearly communicated to another person with little or no misunderstanding.  I have picked out 5 key points that relate to communication.

Choosing the proper form of communication

In the modern world there are many different ways that people are able to communicate with each other. The best form of communication is face to face, you are able to communicate verbally and non verbally through face to face interactions, you are able to tell if someone understands something or if something needs to be better explained and instantly get feedback. When Face to face interaction isn’t feasible there are other ways to communicate that have very similar results. Many people now video conference if you aren’t able to physically meat someone. This is a great form of communication as you are to still have verbal and non verbal interaction you are able to see how the person reacts to what you are saying and again have instant feedback. Phone and Email communication, is a last resort as things can often be miss interpreted, People can misunderstand things due to tone of voice or simply how they are reading things. In this form you must make sure to keep everything as clear as possible to make sure people don’t misunderstand what you are talking about.

Complete message

Messages should be clear and make sure that the person receiving the message can easily understand it, determine what you are talking about and can understand what you are fully talking about, supplying all information is essential to avoid confusion. You should always make sure to use proper English terms and words, using slang terms or abbreviations may cause confusion as not everyone will understand them.

Assertive Listening

While communicating with others it is important to make sure you are effectively listening to what they are saying. Do not get distracted by things around you. If you don’t understand something that has been discussed or if you feel you have miss understood something make sure you clarify with the person you are communicating with.

Emotions

You must be able to control you emotions while communicating with someone. It is one of the most important this to keep in mind while communicating something, if you are upset or angry and you are trying to communicate with someone it wont come across the same and you can often also get a bad reaction out of the person you are communicating with. If you are upset about something take a few seconds to regather your thoughts and then continue with communicating I the other person. Make sure t show a common respect for each individual.

Feedback

Giving and Receiving feedback is a great way to see if the communication between multiple people was understood and received correctly. Its allows to make sure that you have done a good job of communicating and that the message you gave was clear and complete. Getting feedback helps you to understand how you can effective communicate with everyone in the future.

9-2 Models of Organizational Change

There are 3 stages to change, Unfreeze, Move, And Refreeze.

My example is introducing a new computer system that the company uses on a day-to-day basis, that will work in hand with the other old operating systems.

Unfreeze

If I were a manager in an organization and I was in charge of making change while introducing the changes I would make sure to bring up all of the positive things this brings to the table. I would make sure to show all the benefits of making these changes and why the business has decide to go this direction.  I would make sure to supply employees with all information need to make sure a smooth transition happens and would allow an open door policy to make sure to get feedback about the change.

Move

Change a process and we cant expect to see instant results. I would make sure that the new idea was well understood and the reasoning behind it. I would schedule training sessions spanning over a few weeks for a few hours every few days. This would be done so employees don’t get overloaded with information and feel overwhelmed. I would schedule training to be done a few days before the new system was set to be launched so employees are able to become more familiar with it and I would make sure to set a specific date for the system to officially be launched and be in full use. By doing this it will allow employee’s which are struggling with the system an opportunity to arrange to get additional training in.

Refreeze

Once everything is up and running the company would review the original plan we would review the successes the new system has had for the company. We would also review information we have received from having the open door policy. At this point we would offer an employee survey to get employee feedback, for things that might need to be changed and what worked well. This would help resolve any uncertainties that employees may have with the new system. To make sure that the change stays in place we will make sure to continually train employees on the system to improve the overall efficiency.

8-2 Critical Incident Analysis

A recent incident that happened in my work place involved me and other co-workers in a training class for work on how to position a certain product. At my company they tell us that we need to sell our product based on doing a needs analysis to make sure that the specific product you suggest meets up with what the client needs, I personally think this is the correct way to promote and sell products and this is what I have always been taught and this is what the current company believes in. In this recent training session we were trained on a new product that the company is set to come out with during this product they want to have high number to show the product works, they decide to offer to pay extra commission to everyone that sells this product. I brought up the fact that this is no longer selling to persons needs as people will just get this new product forced onto them as there rep simply wants to make more money. My problem with this is now people aren’t actually getting what they need but simply a product that the company wants to push. This frustrated me as they are no longer doing a service for their customers and they will have many customer that are dissatisfied in the future and no longer trust there reps or their opinions. I brought this up to a manager and basically got scolded for not believe in the product or the direction the company is looking to go in, I tried to explain myself but got no where with it.

Why do I view the situation like that?

I view this situation this way as this is what I have been taught and this is what the company has told me they believe in. When a company starts to offer things like this people start to step away from the original strategy and start to push a product that may not suit someone.

What assumptions have I made about the leader or problem or situation?

When being told about the extra commission incentives I assume that this product will get sold more as people will be making more money off of it . I have seen this done multiple times before, Companies shouldn’t offer incentives like this if they truly want satisfied customers.

How else could I interpret the situation?

I could have thought that the company was promoting a great product and simply wanted to pay their employees more to help promote it.

What other action could I have taken that might have been more helpful?

I could have gone directly to a manger told them what I thought and why I though it would happen. I could have helped come up with an alternative way to make sure the new product was getting promoted but not pushed onto clients.

What will I do if I am faced with a similar situation in the future?

I will make sure that I am doing my part to give my clientele a proper recommendation. I will not promote something I don’t think will work for the customer simple based on what I will be getting paid on it.